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Project Monitoring
Once an application is approved, the Secretariat will monitor the project against the agreed project milestones and expenditure schedule.
| PROJECT DURATION | SUBMISSION OF INTERIM REPORT (IN STANDARD PRO FORMA) | SUBMISSION OF PROGRESS REPORT (IN DETAILS) | SUBMISSION OF FINAL REPORT |
|---|---|---|---|
| 12 months or below | – | Progress Report to be submitted after the end of 6th month upon project commencement | Final Report to be submitted upon project completion |
| More than 12 months | Interim Report(s) to be submitted after the end of 6th month and 18th month upon project commencement | Progress Report(s) to be submitted yearly after the end of the relevant 12-month periods | Final Report to be submitted upon project completion |
Once an application is approved, the Secretariat will monitor the project against the agreed project milestones and expenditure schedule.
| PROJECT DURATION | 12 months or below | More than 12 months |
| SUBMISSION OF INTERIM REPORT (IN STANDARD PRO FORMA) | – | Interim Report(s) to be submitted after the end of 6th month and 18th month upon project commencement |
| SUBMISSION OF PROGRESS REPORT (IN DETAILS) | Progress Report to be submitted after the end of 6th month upon project commencement | Progress Report(s) to be submitted yearly after the end of the relevant 12-month periods |
| SUBMISSION OF FINAL REPORT | Final Report to be submitted upon project completion | Final Report to be submitted upon project completion |
The applicant is also required to submit annual audited accounts and a final audited account until project completion.
The Secretariat will carry out on-site checking within the first 6 months upon project commencement on the applicant’s establishment and project progress. Any irregularities or non-compliance will be followed up by the Secretariat. Subsequent on-site checkings might be arranged within the project period, if considered necessary by the Secretariat.
The payment schedule for the Public Sector Research Institutions* is summarised below:
| PROJECT DURATION | INSTALMENT | CUMULATIVE CAP (% OF THE FUND’S CONTRIBUTION) |
|---|---|---|
| More than 12 months | Initial Payment 1st Interim Payment 2nd Interim Payment Final Payment |
40% 70% 95% 100% |
| 12 months or below | Initial Payment Interim Payment Final Payment |
40% 95% 100% |
The payment schedule for all applicants except the Public Sector Research Institutions* is summarised below:
| PROJECT DURATION | INSTALMENT | CUMULATIVE CAP (% OF THE FUND’S CONTRIBUTION) |
|---|---|---|
| All | Initial Payment Interim Payment(s) Final Payment | 30% 70% 100% |
* Public Sector Research Institutions mean Automotive Platforms and Application Systems R&D Centre, Hong Kong Applied Science and Technology Research Institute, Hong Kong Research Institute of Textiles and Apparel, Logistics and Supply Chain MultiTech R&D Centre, Nano and Advanced Materials Institute, and Local Universities funded by University Grants Committee.