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Project Monitoring

Project Monitoring

 

Once an application is approved, the Secretariat will monitor the project against the agreed project milestones and expenditure schedule.

 

PROJECT DURATIONSUBMISSION OF INTERIM REPORT
(IN STANDARD PRO FORMA)
SUBMISSION OF PROGRESS REPORT
(IN DETAILS)
SUBMISSION OF
FINAL REPORT
12 months or belowProgress Report to be submitted after the end of 6th month upon project commencementFinal Report to be submitted upon project completion
More than 12 monthsInterim Report(s) to be submitted after the end of 6th month and 18th month upon project commencementProgress Report(s) to be submitted yearly after the end of the relevant 12-month periodsFinal Report to be submitted upon project completion

Project Monitoring

 

Once an application is approved, the Secretariat will monitor the project against the agreed project milestones and expenditure schedule.

 

PROJECT DURATION12 months or belowMore than 12 months
SUBMISSION OF INTERIM REPORT
(IN STANDARD PRO FORMA)
Interim Report(s) to be submitted after the end of 6th month and 18th month upon project commencement
SUBMISSION OF PROGRESS REPORT
(IN DETAILS)
Progress Report to be submitted after the end of 6th month upon project commencementProgress Report(s) to be submitted yearly after the end of the relevant 12-month periods
SUBMISSION OF FINAL REPORTFinal Report to be submitted upon project completionFinal Report to be submitted upon project completion

The applicant is also required to submit annual audited accounts and a final audited account until project completion.


The Secretariat will carry out on-site checking within the first 6 months upon project commencement on the applicant’s establishment and project progress. Any irregularities or non-compliance will be followed up by the Secretariat. Subsequent on-site checkings might be arranged within the project period, if considered necessary by the Secretariat.

 

Disbursement of Funds

 

The payment schedule for the Public Sector Research Institutions* is summarised below:

PROJECT DURATION INSTALMENT CUMULATIVE CAP
(% OF THE FUND’S CONTRIBUTION)
More than 12 months Initial Payment
1st Interim Payment
2nd Interim Payment
Final Payment
40%
70%
95%
100%
12 months or below Initial Payment
Interim Payment
Final Payment
40%
95%
100%

 

The payment schedule for all Applicants except the Public Sector Research Institutions* (including applications jointly submitted by Corporate Sector and Public Sector Research Institutions) is summarised below:

 

 
PROJECT DURATIONINSTALMENT

CUMULATIVE CAP

(% OF THE FUND’S CONTRIBUTION)

AllInitial Payment
Interim Payment(s)
Final Payment
30%
70%
100%

* Public Sector Research Institutions mean Automotive Platforms and Application Systems R&D Centre, Hong Kong Applied Science and Technology Research Institute, Hong Kong Research Institute of Textiles and Apparel, Logistics and Supply Chain MultiTech R&D Centre, Nano and Advanced Materials Institute, and Local Universities funded by University Grants Committee, and Government-established University.